VSS NEWSLETTER MAY, 2003
VSS,
Inc. 1017 Catamaran, Foster City,
CA 94404
Phone/fax
800-942-2496
bvendig@aol.com,
gpadam@aol.com, nrbug@aol.com
INTERNET EMAIL ENHANCEMENTS
(description of VSS Email
programs attached)
1. Ability
to send PDF documents (since these can include logos and other graphics the
appearance of these documents is identical to your actual printed
invoices,quotes, Pos, etc.) -
2. Ability
to email purchase orders thru IQ/2 or purchase order entry. Ability to email Invoices thru IQ/1 or thru
night processing. Ability to email
quotations. -
3. Ability
to email any report generated in the Report Writer (These can be sent as excel
attachments or text attachments) - cost:
3 hours programming time
4. Ability
to email purchase order expediting reports - cost: 3 hours programming time
5. Personal
Email address books (sample screens on next page). These address books can be displayed at any point where internet
email can be sent (IQ/7, purchase order inquiry & printing, invoice/order
inquiry & printing) - cost: 3 hours programming time
ENHANCEMENTS TO GENERAL
LEDGER INQUIRY
(description of General
Ledger Inquiry attached)
1. When
displaying the "g/l detail" for an account, the ability to display
"all activity"
1=A/R, 2=A/P, 3=Journal entries, 4=A/R Cash, 5=ALL
cost: 1 hour
programming time
2. The
ability to display, on-line the current & last 3 months Summary or Detail
Income statement…and then to "select" a line to display the G/L
detail for that G/L account or group of accounts
(sample screen shown below under next topic)
cost: 4
hours programming time
AUTOMATIC DAILY UPDATING OF
G/L "SHADOW FILES"
The purpose of these programs is to allow you to
view Income statements (including the current month regardless of whether or
not it has been closed)
Cost: 5
hours programming time
A series of "shadow G/L files" have been
created so that your "real" general ledger files are unaffected. Each night, as part of a phantom process,
the last two months & the current month are "closed". This then allows you to see an on-line
display of the income statements as well as the general ledger detail activity
(ap-gl, ar-gl, journal-entries, etc.) for any account or group of accounts. This general ledger detail activity may be
displayed for the current month or the entire fiscal year. (sample screen
below)
=======
SAMPLE INCOME STATEMENT FROM "SOFT CLOSE" =====
|
PG#2 |
SUMMARY
INCOME STATEMENT AS OF 03/31/03 |
|
|
|
|
|
|
|
LINE# |
DESCRIPTION |
MARCH |
LASTYR |
VARIANCE |
YTD |
LASTYR |
VARIANCE |
|
23 |
1140/EQUIPMENT (TRUCKS-OFF ET |
0 |
2,650 |
-2650 |
23,000 |
30,330 |
-7330 |
|
24 |
1150/REPAIRS AND MAINT. |
500 |
400 |
100 |
51,000 |
61,320 |
-10320 |
|
25 |
1160/SUPPLIES |
787 |
900 |
-113 |
24,177 |
22,566 |
1610.98 |
|
26 |
1110/UNIFORMS |
455 |
167 |
288 |
2,067 |
2,834 |
-767.17 |
|
27 |
1170/POSTAGE |
0 |
15 |
-15 |
1,818 |
2,338 |
-520.45 |
|
28 |
1180/BEVERAGES |
375 |
551 |
-176 |
6,545 |
10,915 |
-4369.95 |
|
29 |
1190/UTILITIES |
595 |
1,135 |
-540 |
18,876 |
20,860 |
-1984.05 |
|
30 |
1200/ADVERTISING |
0 |
214.5 |
-214.5 |
5,002 |
3,137 |
1865.34 |
|
31 |
1210/PROMOTIONS |
3,458 |
8,088 |
-4630.8 |
37,453 |
51,781 |
-14328.49 |
|
32 |
1220/TELEPHONE |
2,289 |
1,844 |
445.01 |
23,468 |
20,164 |
3304.42 |
|
33 |
1230/TRAVEL |
1,500 |
1,000 |
500 |
16,067 |
16,101 |
-34.45 |
|
34 |
1250/AUTO & TRUCK LEASING |
200.5 |
200.25 |
0.25 |
5,754 |
1,933 |
3820.65 |
|
35 |
1260/GAS & OIL |
1,750 |
1,224 |
525.52 |
16,278 |
22,935 |
-6656.22 |
|
36 |
1270/LICENSES |
63.7 |
50 |
13.7 |
1,330 |
1,381 |
-50.8 |
|
37 |
1290/LEGAL |
399.25 |
370 |
29.25 |
2,255 |
2,760 |
-505.13 |
|
38 |
1300/DUES & FEES |
0 |
100 |
-100 |
1,121 |
2,135 |
-1013.72 |
|
39 |
1310/CONTRIBUTIONS |
185 |
1,450 |
-1265 |
6,388 |
6,427 |
-39.02 |
|
40 |
1320/INSURANCE |
0 |
10,000 |
-10000 |
34,969 |
50,726 |
-15757.36 |
|
|
|
|
|
|
|
|
|
|
B=BACKWARD,
F=FORWARD, E=END, ENTER LINE# TO DISPLAY GL DETAIL |
|
|
|
||||
|
|
|
|
|
|
|
|
|
|
(If a
line# is entered the following prompts are displayed): 1=A/R
G/L DETAIL, 2=A/P G/L DETAIL, 3=A/R CASH DETAIL, 4=ALL |
|
|
|
|
|
||
1=Current Month Only, 2=Entire Fiscal Year (default is 1)