CLIENT CONNECTION
GENERAL LEDGER ACCOUNT ANALYSIS
VSS has developed a series of programs that allow you to
analyze General Ledger Accounts quickly and conveniently. This information can be displayed, printed
or transferred to your PC:
In the initial screen you
enter the G/L account number as well as the date range for which you would like
to see information:
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MON 10
FEB 03
GL INQUIRY VSS |
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__________________________________________________________________________________ |
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ENTER
ACCOUNT NUMBER: |
6728 |
- POSTAGE/BULK MAIL |
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ENTER
STARTING MMVV: |
102 |
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ENTER
ENDING MMVV…..: |
103 |
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(S=SUMMARY)
(D=DETAIL): |
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__________________________________________________________________________________ |
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The next screen shows summary information. For each month it shows the total amount
from A/P, A/R and Journal Entries:
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Mon 10
Feb 03 GL
INQUIRY VSS |
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6728 -
POSTAGE/BULK MAIL |
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YYMM |
TYPE |
BR#… |
BEG-BALANCE…….. |
DEBIT….. |
CREDIT…. |
ENDING
BAL |
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===== |
====== |
===== |
================ |
======= |
======= |
============= |
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0201 |
AP |
ALL |
$0.00 |
$1,068.00 |
$0.00 |
$1,068.00 |
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0202 |
AP |
ALL |
$1,068.00 |
$2,000.00 |
$520.00 |
$2,548.00 |
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0203 |
AP |
ALL |
$2,548.00 |
$2,548.00 |
$0.00 |
$3,548.00 |
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0204 |
AP |
ALL |
$3,548.00 |
$3,548.00 |
$0.00 |
$4,602.00 |
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0205 |
AP |
ALL |
$4,602.00 |
$4,602.00 |
$0.00 |
$8,245.00 |
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0206 |
AP |
ALL |
$8,245.00 |
$8,245.00 |
$0.00 |
$9,245.00 |
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0206 |
JE |
ALL |
$9,245.00 |
$9,245.00 |
$0.00 |
$9,765.00 |
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0207 |
AP |
ALL |
$9,765.00 |
$9,765.00 |
$0.00 |
$11,767.46 |
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0208 |
AP |
ALL |
$11,767.46 |
$11,767.46 |
$0.00 |
$12,944.12 |
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0209 |
AP |
ALL |
$12,944.12 |
$12,944.12 |
$0.00 |
$14,981.12 |
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0210 |
AP |
ALL |
$14,981.12 |
$14,981.12 |
$0.00 |
$17,501.12 |
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0211 |
AP |
ALL |
$17,501.12 |
$17,501.12 |
$0.00 |
$19,515.82 |
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0212 |
AP |
ALL |
$19,515.82 |
$19,515.82 |
$0.00 |
$22,089.82 |
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================================================================= |
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(AP
det.) (AR.det.) (JE det.) (CASH det.) (P=PRINT) |
(T=XFER
TO PC)(E=END) |
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The following screen shows the AP Detail for this
account/date range
This information can be printed or transferred to a
spreadsheet. Additionally specific
vouchers or checks can be displayed.
These same screens are available for A/R information as
well as Journal Entry information. In
each case the specific Invoice, Journal Entry can be displayed and the
information can be transferred to a spreadsheet.
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MON 10
FEB 03 AP GL INQUIRY SS VSS |
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ACCOUNT: 6728 POSTAGE/BULK MAIL
FOR BRANCH: ALL |
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====================================================================== |
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MMYY |
BR |
SC |
VENDOR |
VENDOR-NAME |
INV#/CH# |
DEBIT |
CREDIT |
DESC |
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0102 |
1 |
IN |
18260 |
US POST
OFFICE |
CK77260 |
$480.00 |
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0202 |
1 |
IN |
18260 |
US POST
OFFICE |
CK77769 |
$480.00 |
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0202 |
1 |
IN |
18261 |
US POST
OFFICE |
CK78019 |
$480.00 |
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0302 |
1 |
IN |
18260 |
US POST
OFFICE |
CK78539 |
$480.00 |
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0402 |
1 |
IN |
18261 |
US POST
OFFICE |
22187 |
$480.00 |
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0502 |
1 |
IN |
18260 |
US POST
OFFICE |
22269 |
$480.00 |
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0502 |
1 |
IN |
18260 |
US POST
OFFICE |
CK79012 |
$480.00 |
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0502 |
1 |
IN |
18260 |
US POST
OFFICE |
CK79012C |
$200.00 |
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0502 |
1 |
IN |
18260 |
US POST
OFFICE |
INV-BOX#29 |
$125.00 |
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0502 |
1 |
IN |
18261 |
US POST
OFFICE |
2270 |
$480.00 |
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0602 |
1 |
IN |
18260 |
US POST
OFFICE |
CK79774 |
$480.00 |
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0702 |
1 |
IN |
18260 |
US POST
OFFICE |
23326 |
$480.66 |
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0702 |
1 |
IN |
18260 |
US POST
OFFICE |
23341 |
$480.00 |
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====================================================================== |
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TOTALS |
$22,089.82 |
$520.00 |
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====================================================================== |
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(F=FORWARD) (PAGE)
(L=LOCKED) (P=PRINT) (E=END) (V=VOUCHER)
(T=XFER TO PC) |
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MODIFICATION
TO VOUCHERS/CHECKS
This
modification posts a date/time/user stamp to each Voucher, void voucher, void
check and Check record. The purpose of
this is to facilitate finding problems caused by people entering bad dates (for
example, entering a fiscal period of 01/02 rather than 01/03.
MIS
TIP:
HOW TO SAVE THE G/L INFORMATION SO THAT YOU CAN CONTINUE CLOSING JANUARY, FEBRUARY, 2003 (ETC.), AND THEN GO BACK TO FINISH CLOSING DECEMBER 2002:
1. Make a copy of the GL file and the GL-YTD file, and the JOURNAL-ENTRY file, put them someplace else. (Because you are going to want them back later.)
a. Save the January 2003 journal entries into another file (so that you don’t end up having to re-enter them).
b. Clear the GL file, GL-YTD & JOURNAL-ENTRY files.
c. Copy those 3 files back from where you saved them.
d. Make whatever additional journal entries you have for December and run the reports, etc.
PHONE/FAX: (800) 942-2496
EMAIL ADDRESSES:
Betty Vendig: bvendig@aol.com
Gary Adamietz: gpadam@aol.com
Nancy Rosenblad: nrbug@aol.com